Results for Invoice Past Events
45 articles found
Invoicing Past Events
From the Administrator's dashboard, click on the magnifying glass search icon. (Look top right!)Enter a keyword about the booking. This could be a w…
Sending an Invoice
First, find the booking(s) you want to invoice. You can do this from the from the Awaiting Approval, Upcoming Events or Calendar page. To invoice for…
Invoicing FAQs
Do I have to invoice before approving a booking?No. You can approve a booking at your discretion. For hirers you know, you might invoice after …
Accepting Payments with PayPal
It's really easy to integrate Hall Booking Online with your venue's PayPal account. You don't need any technical knowledge - and it's included with a…
Invoicing Overview
All Hall Booking Online accounts include an invoicing system. You don't have to use it: if your venue already has an invoicing system, you can continu…
Marking Bookings as 'No Invoice'
If you wish, you can mark bookings as not needing an invoice. This is optional: there's never a need to invoice bookings. The advantage of marking a b…
Searching for Bookings
Hall Booking Online has a powerful search function. It's available on every page. Clicking on the search icon (above) will open up a search box. You …
Viewing Last Month's Bookings
There's a quick way to find last month's bookings!Click on the magnifying glass. It's at the top of every admin page. Clicking on the 🔍 search ico…
The Booking Process
The hirer views the calendar to check if the venue is available. He/she then fills in the booking request form. The system sends a booking request to…
Booking Events on Alternate Weeks
You can book an event that takes place alternate weeks. On the booking form, choose Every Other Week. If the booking pattern is irregular (i. e. usua…
Ad-Hoc Invoices
Ad-hoc invoices are invoices which are not connected to a specific booking (or bookings). To send an ad-hoc invoice, click on the invoices tab. You'l…
Editing the Invoice Templates
You can edit the top and bottom part of the invoice PDF. You can also changed the wording of the email that is sent with the invoice PDF. Go to 'Setti…
Upload an Invoice Logo
You can add a logo to your invoices. It will appear in the top left corner of the page. Go to 'Settings'. Click on the ⚙️ settings icon on any a…
Pricing Suggestions for Invoices
You can add your hire rates to the system to help with invoice calulations. When sending an invoice, the system can calculate the total, based on the …
Exporting Invoice Data
Invoice data can be exported as CSV (comma separated values). The exported file can then be imported into Excel, accounting packages - or just kept a…
Accepting Payments with Stripe
We can link your Stripe account to Hall Booking Online. Your hirers can click a link on your invoices and be taken to a payment page on your Stripe a…
Sending Credit Notes
You can send credit notes by clicking on the Invoicing tab and then on the Credit Note link. The form is similar to an ad-hoc invoice. Credit no…
How do I send a payment receipt?
You can send a receipt very easily for paid invoices. If you receive payment by Stripe or PayPal, they will automatically send an receipt when the pay…
Resending an Invoice
Go to the list of invoices you have sent. Find the invoice and click on the resend icon. You can then write a message - or change the email address th…
Managing Bookings
It's very easy to manage your bookings. When you log in, the Awaiting Approval tab shows you at a glance the bookings that need to be dealt with. In t…
Marking Invoices as Paid
Invoices are automatically marked as paid if you're using Stripe or PayPal to take online payments. The payment processors will send a receipt a…
Deleted Invoices
When you delete an invoice, it is moved to the deleted invoice folder. You can view your deleted invoices by clicking on the ‘more’ icon on invoic…
Approving Bookings
All booking requests are initially provisional. Bookings are only approved when you say so!It's very easy to approve a booking or group of bookings. …
Adding Line Items to Invoices
Yes. When creating an invoice, click on 'Show Additional Items'. You can add extra items, plus the price for each item. The system will automatically…
Exporting Calendar Data
Your venue's bookings data is portable: you can export it either as a backup (we back up too) or to import into another application. We keep historica…
Change the Email Templates
You can edit the templates for emails that are sent out about bookings. The three booking emails are:Provisional Booking Template - This is the email …
Invoices - CCing the Treasurer
You can send a CC email all invoices with your Treasurer. If you have online payments set up, the system will also send a copy of the payment notific…
Can I check I've invoiced everyone?
Yes! To check you're up to date with invoices, use the search function to choose the time period you want to cover. Click on the magnifying glass at t…
Export Invoices to Xero / QuickBooks
Invoices that you create in Hall Booking Online can be exported to accounting software packages. For Xero and QuickBooks, head to Settings >> In…
Deposits
You can request deposits through the invoicing system. You can have more than one invoice for a booking, and the deposit invoice can cover multiple b…
Review Bookings
When you receive a notification email about a new booking, it will include a link to review the booking. All new bookings are initially provisional. …
Checklist for Going Live
Going ‘live’ with your booking pages is very easy. You just tell people about it! Let them know the URL (webpage) for your site. You could …
Deleting Multiple Bookings
You can use the tick boxes on the left of the booking listings on the administrator's pages. After selecting the bookings, scroll down. You'll see th…
Data Storage - Time Limits
Data is stored going back the previous two calendar years. e. g. If the year is currently 2021, bookings data for 2019 and 2020 and invoices is…
Subscription Costs & Payment Methods
Hall Booking Online is available on an annual subscription. How do we subscribe?Just get in touch with us, and we'll send you an invoice by email. &nb…
About Stripe
Stripe is a payments platform. Like PayPal, Stripe allows you to collect payment online by credit card or debit card. The payments go directly to you…
Editing the Website Templates
All venues come with a set of webpages which you can customise. To edit the pages, go to Settings >> Content Management >> Change Webpage…
The Administrator's Dashboard
The administrator's dashboard is where you approve bookings and send out invoices. Unapproved Bookings. All new booking requests will appear here. I…
Bouncing Email Notifications
If we're not able to deliver an email hirer to one of your hirers (such as an invoice or a booking confirmation), our system will send a notific…
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