Setting up online booking for your venue is straightforward! Follow the steps below and you'll be up and running in no time.

You'll find lots of help in this Knowledge Base. Get in touch if you have any queries that you can't find the answer to here. 

We can also demonstrate the system to you and your committee through a Zoom screen-share.

If you haven't already done so, request a 60-day trial of the system. We will then set up the pages with templates that you can edit. We will also send you a login ID.

Log in as an administrator by going to https://hallbookingonline.com/admin
 

The first steps you need to take: 

1. Tweak the webpage templates. Get the correct contact details listed.
    
2. Check email templates. The system sends out an email to hirers when they make a booking request. It sends another when you confirm a booking.
    
3. Upload some photos of your venue. Haven't got any yet? Just remove the ones that we've uploaded. You can add the section later.
    
4. Upload PDF documents. One should be your Terms and Conditions. You might also want to upload a PDF of your hire rates and a floor-plan. If you don't have these yet, don't worry!
    
5. Check the rooms in your venue are correctly listed. You can have multiple rooms within the hall which hirers can hire. If it's just the one space, that's fine too.
    

You're now ready to add some bookings to your calendar! 

We recommend adding regular bookings to the system first. 

When adding bookings, use the hirers' email address on the form, unless the hirer doesn't use email.

We recommend that you turn the email notifications off when setting up your existing bookings, so that hirers don't receive unexpected emails!

Once you have entered the existing bookings, you can turn the emailing back on. 

Next Up : Managing Bookings
 

Related Articles:

•  Changing the Notification Email Address
• Adding New Administrators

Looking for more help?

Contact us if you need further assistance.