Results for Invoicing
19 articles found
Invoicing Overview
All Hall Booking Online accounts include an invoicing system. You don't have to use it: if your venue already has an invoicing system, you can continu…
Invoicing FAQs
Do I have to invoice before approving a booking?No. You can approve a booking at your discretion. For hirers you know, you might invoice after …
Data Storage - Time Limits
Data is stored going back the previous two calendar years. e. g. If the year is currently 2021, bookings data for 2019 and 2020 and invoices is…
Invoicing Past Events
From the Administrator's dashboard, click on the magnifying glass search icon. (Look top right!)Enter a keyword about the booking. This could be a w…
What is Hall Booking Online
Hirers can see a calendar of all the bookings for your venue. They can make a booking which the Bookings Secretary can then review and approve. The b…
Sending an Invoice
First, find the booking(s) you want to invoice. You can do this from the from the Awaiting Approval, Upcoming Events or Calendar page. To invoice for…
Exporting Invoice Data
Invoice data can be exported as CSV (comma separated values). The exported file can then be imported into Excel, accounting packages - or just kept a…
The Booking Process
The hirer views the calendar to check if the venue is available. He/she then fills in the booking request form. The system sends a booking request to…
Subscription Costs & Payment Methods
Hall Booking Online is available on an annual subscription. How do we subscribe?Just get in touch with us, and we'll send you an invoice by email. &nb…
Ad-Hoc Invoices
Ad-hoc invoices are invoices which are not connected to a specific booking (or bookings). To send an ad-hoc invoice, click on the invoices tab. You'l…
Deposits
You can request deposits through the invoicing system. You can have more than one invoice for a booking, and the deposit invoice can cover multiple b…
Sending Credit Notes
You can send credit notes by clicking on the Invoicing tab and then on the Credit Note link. The form is similar to an ad-hoc invoice. Credit no…
Managing Bookings
It's very easy to manage your bookings. When you log in, the Awaiting Approval tab shows you at a glance the bookings that need to be dealt with. In t…
Subscriptions
A subscription for a single venue is £144 per year, all inclusive - equivalent to just £12 / month. Rates include VAT at 20%. We don't charge…
Invoices - CCing the Treasurer
You can send a CC email all invoices with your Treasurer. If you have online payments set up, the system will also send a copy of the payment notific…
Marking Bookings as 'No Invoice'
If you wish, you can mark bookings as not needing an invoice. This is optional: there's never a need to invoice bookings. The advantage of marking a b…
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