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Adding / Editing the Rooms in Your Venue

A subscription includes up to eight facilities (usually rooms) which make up your venue.  If you need more than eight rooms, please get in touch …

Creating Rooms for your Venue

Venues can have more than one room to hire. Each room should be listed separately. In the example below, there are four spaces to hire:When hirers bo…

Deleting Rooms

Yes. If the room has no bookings, you can delete it yourself. Go to Settings >> Room Management. Click on the delete symbol to remove the room.…

Changing Room Colours on the Calendar.

Go to Settings. Click on Edit Rooms. On the room management page, you'll see a list of rooms for your venue with the colours. Click on a colour block…

Privacy: Displaying Bookings on the Public Calendar

Hirers can choose the privacy level when making a booking request. The privacy option affects how the booking is displayed on the public calendar. Th…

Changing the Order of Rooms on the Calendar

Go to Settings >> Room Management. Click on Change Display Order. Drag the rooms to change the order. Click on Save Order when finished. The dr…

Adding Bookings by Telephone

We appreciate that not all users of community venues are necessarily online. An administrator can very quickly add a new booking on behalf of some…

Setting Up Your Venue for Online Booking

Setting up online booking for your venue is straightforward! Follow the steps below and you'll be up and running in no time. You'll find lots of help …

Adding Bookings

There are two kinds of bookings at most venues: your regular hirers and one-off bookings. If you're setting up the calendar for the first time, you'll…

'+ New Booking' Not Showing On Public Calendar

Administrators control whether the public can make bookings. Head to Settings >> Booking Date Limit to change the setting. On the date setting p…

Embedding the Public Calendar in Other Websites

If you'd like to display our calendar in your website, you can easily do so. Take a look at the options below. If you don't have a website, don't worr…

Importing Existing Bookings

If you have existing bookings on another system - or just written down on paper - it's easy to transfer them across to Hall Booking Online. The best s…

Adding New Administrators

You can invite other people to become administrators. You can also set whether they are allowed to invite/delete other administrators. You can also r…

The Administrator's Dashboard

The administrator's dashboard is where you approve bookings and send out invoices. Unapproved Bookings. All new booking requests will appear here. I…

Editing a Repeating Set of Bookings

If you need to make a change to a set of repeating bookings (a bulk booking) you can make one edit to cover all the bookings in the series. You might …

Adding a Repeating Booking

Repeating bookings can be added by administrators or registered users. If you would like registered users to make repeat bookings, make sure you have …

Adding Line Items to Invoices

Yes. When creating an invoice, click on 'Show Additional Items'. You can add extra items, plus the price for each item. The system will automatically…

Adding a time buffer between bookings

Some venues have a rule where bookings cannot be consecutive: there is a minimum space between bookings. You can set this rule up by going to Settings…

Managing Bookings

It's very easy to manage your bookings. When you log in, the Awaiting Approval tab shows you at a glance the bookings that need to be dealt with. In t…

Invoicing Overview

All Hall Booking Online accounts include an invoicing system. You don't have to use it: if your venue already has an invoicing system, you can continu…

Deleting Administrators

Head to Settings >> Administrator Management  To delete an administrator click on the trash icon.  You can't delete yourself. As…

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