If you need to make a change to a set of repeating bookings (a bulk booking) you can make one edit to cover all the bookings in the series.
You might want to do this when:
- The time of a regular event changes
- The contact details have changed
- There's a typo somewhere
- The room needs to be switched
Find one of the bookings in the series and click to edit the details.
On the edit page, at the top, you'll see a notice indicating this booking is part of a series. Click on the link to open the bulk-edit page.
Alternatively, from the calendar page, click on one of the bookings in the series you wish to change. Choose the orange ‘Edit Series’ button.
On the bulk-edit page, you will see a list of dates that the bulk booking covers.
Selecting which fields to change
The new bulk edit only updates the fields you choose. Tick the checkbox next to each field you want to change, fill in the new value, and leave everything else untouched. Fields without a tick will not be altered, even if you type in them.
Selecting which dates to change
You can choose whether the change applies to all the bookings in the series, or just from a certain date onwards. Simply select the start date for the changes — or leave the preselected 'All Dates' option to update the whole series.
Things to note
- This feature will not create new bookings. If you have deleted some bookings in a series (for example, bookings during school holidays), they will not be re-created.
- Admin notes for individual bookings are not changed by a bulk edit. Any notes you have added to specific bookings will remain as they are.
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