Why move your hall's booking online?

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Fewer Phone Calls!

Visitors can see hall availability and make a provisional online booking.

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Online Calendar

Manage bookings, accept online payments and send out invoices with a couple of clicks.

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User Friendly

Simple booking management. You don't need to be a tech expert!

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Save Time

One click to approve a booking and send a confirmation email.

Your venue can earn more money.

People are more likely to book if they can do so without calling. The Venue Administrator doesn't need to waste time answering the same questions.

With the online system, your community can:

  •   See if there is space available.
  •   Book an event instantly.
  •   Make one-off or repeat bookings.
  •   Pay an invoice online.
  •   Download booking forms, alcohol licence.
  •   Amend or delete a booking.
  •   Receive email approval.

Your Venue Administrator can:

  •   Receive email about new bookings.
  •   Approve bookings with one click.
  •   Send invoices and receipts with ease.
  •   Set multiple hire rates for invoices.
  •   Amend or delete a booking.
  •   Export booking data.
  •   Save time with fewer calls!

Do you have regular bookings which you want to take by phone? No problem! You can easily add the booking to the system yourself.

We can also provide a widget for your existing website showing upcoming events at your venue.

Not in the UK? No problem! You can invoice in Dollars, Euros and other currencies!

Fully-hosted Bookings Calendar

Responsive Calendar

Manage your bookings with ease!


You don't need tech skills to use our system.

We'll send you an email when someone makes a booking. You can click to review it and approve the booking. Our system sends out the approval email instantly.

You can manage everything from an iPad, a phone or a computer.

Best of all: you can take the system for a spin right now!

Why not book an event at our demonstration Village Hall? You can then log in as an administrator and approve yourself!

Try it out now!

Embed the Calendar on your Website

Integrate the bookings calendar on an existing Village Hall Website.

  • Automatically updates
  • Show calendars for each room
  • Combined calendar for all rooms
  • Users can click to make a booking
  • Easy to embed code on your website

Alternatively, you can have a simple button on your site to take your users to a bookings page.

If you don't have a website, don't worry! You can just use our pages!

Colour Calendar

Send Invoices with Ease

Example Invoice

Invoicing is included for free with all Hall Booking Online subscriptions. You can accept online payment or continue using BACS or cheque.

  • Send one-off invoices as a PDF email attachment.
  • Send one invoice for multiple events to regular hirers.
  • Accept PayPal or Stripe online payments. [More Info]
  • Set hourly or fixed rates for bookings.
  • Automatically calculate amount to charge.
  • Send credit notes and receipts.
  • Personalise the invoice template for your venue.
  • Add your venue's logo to the invoice.
  • Add extra line items to an invoice.
  • View paid / unpaid invoices.
  • Resend an invoice.

Check out the invoicing features in our demonstration village hall - or sign up for a free trial today!

Accept Online Payments

PayPal and Stripe

Connect to your venue's PayPal or Stripe account.

  • Add payment links to your invoices.
  • Receive notifications of paid invoices.
  • Track payments from your venue's dashboard.
  • Payments made directly to you - not us.
  • Online Payment module included for no extra charge.

It's easy to link your venue's PayPal or Stripe account. We don't charge a commission or annual fee. Payments are made directly to you.

When a payment goes through, we'll send you an email that an invoice has been paid. We'll also log the transaction number and mark the invoice as paid.

Prefer BACS and cheque? You don't have to use an online payment system. You can easily edit your template to tell your hirers how they can pay.

Take control of your data

Get the full picture about your venue's bookings.

  • See the number of bookings by month.
  • See how many hours are booked each month.
  • Break down data by each room in your venue.
  • Data available as both list and graphs.
  • Download CSV data to import into Excel.

Why not check out the data reporting function at our demonstration venue?

Data reporting functions are included as standard for all venues using Hallbooking Online.

Try it out now!

Move your hall booking online.

Increase bookings and reduce your administrators' workload!

Use our no-commitment free trial. You don't need to pay in advance.

After your evaluation period, we're confident that you'll want to use our services! Sign up today!

Sign up for a free trial