We encourage you to read the Privacy Notice in full. However, to summarise;
If you have any questions please email us at [email protected]
Data Collection
Why do we collect your information?
We only collect personal information required for the administration and booking of your use of the village hall. On application for a booking we collect and store the following personal data;
Data Storage and Retrieval
Your data is stored by Hall Booking Online: Nominated members of the Hall Management Committee access it to review and approve bookings and to facilitate payment. Our nominees may download data for accounting and, occasionally, analytical purposes: Any data downloaded to a domestic environment will be stored securely and deleted at an appropriate time. Such data is not shared beyond our nominees and is never shared externally unless required by law. Exceptionally, there may be a requirement to share sample invoice data with our auditor: Where this occurs, the exercise will be carefully supervised to ensure that data is not shared any further than necessary, and is deleted when no longer required.
Data Retention
We will retain all the information listed above for the duration of your custom with us and any additional period required for regulatory and reporting purposes.
You can request to view and delete the information we hold on you at any time.
Data Updates
On a periodic basis we may ask you to let us know if any of your personal data has changed. You can also proactively notify us by email.
Sharing Data
Apart from the audit exception described above, we will never share your data externally unless required by law.
Photographs
During our community events we may take photos. If you do not wish to be included in photographs, please advise the event organizer as soon as possible. We will always seek appropriate permission from parents or guardians where photos will include children or vulnerable adults.