Step 1: Go to the calendar page and check that the date(s) you want are available (you can tell us about multiple dates / repeat booking interest in the comment box)

Step 2: Click on 'New booking' on the date you want and fill in the enquiry form with as much detail as possible. Tick the facilities you need, and add additional info at the bottom. You'll also be asked to create a password so that you can log in and check the status of your enquiry or make amendments if you need to

Step 3: We will reply or give you a call to check the details for your booking, answer any questions you might have and confirm pricing (though you can find guideline costs on this page )

We aim to get back to every enquiry within 48 hours - but please remember that WPCH is run almost entirely by volunteers :)

Step 4: Once all details are confirmed, you will be sent an "Agreement" that includes your booking information  and terms and conditions for hire

Step 5: Once you've double-checked that you're happy everything is correct, you can electronically 'sign' and return the form

Step 6: An invoice will be due for payment by the 27th of the month before your event (for regular bookings,  invoices will be issued monthly)

Step 7: We'll email you 2 weeks before your event with final information about who will meet you

Step 8: Enjoy your event!


Top tips:

  • Make sure you've booked enough time to set up at the beginning and to clear up after your event
  • If you'd like to read through the Ts&Cs before enquiring, please click here
  • Please make sure to include any extras you might need (e.g. if you want to sell alcohol, or if you need additional seating)


If you have any questions, please email

Documents: There are PDF documents which can be viewed online or printed out