To make a booking at Ullenhall Village Hall:

1. Read the documents: Terms and Conditions of Hire and Hire Charges.
2. Go to the calendar page. Check availability. Click on New Booking and fill in the online form.
3. Once your online application has been submitted, we will send you a Booking Form and Hire Agreement by e-mail.  An example form can be viewed from the link at the bottom of this page or on the Documents page.
4. When you receive the Booking Form/Hire Agreement, fill in the further details on the form that we require. Please complete all the blue highlighted fields.  Make sure you sign (you can just type your name/initials) and date the form.
5. Return your completed Booking Form/Hire Agreement to the Bookings Secretary by e-mail.
6. Once checked by the Bookings Secretary, the booking system will send you an invoice for payment with instructions on how to pay.
7. Pay the invoice as soon as possible to secure your booking.  You will receive e-mail notification that your payment has been received.
8. You will receive e-mail notification that your booking has been approved.

Note: If you have any queries, please contact the Bookings Secretary at [email protected].
 

TIPS:

• Ensure you have allowed enough time in your booking to set up at the beginning and clear up after your event.
• Return the completed Booking/Hire Agreement form as soon as possible to confirm the date for your event.
• Payment is required to secure your booking.  Payment by bank transfer BACS is preferred - details are on the Booking Form and the invoice.   Please ensure you use the invoice number as your payment reference so that we can trace your payment.
• Make sure that your full payment, i.e. hire charge together with any security deposit, is paid at least two weeks before your event, as the bookings are confirmed online and sent to the Treasurer and Caretaker.
• If you are selling alcohol, you need a Temporary Events Notice (T.E.N.) from the local authority.  The Notice you receive must be signed off by the Management Committee.  Please ensure the Bookings Secretary receives the necessary paperwork before the preceding Committee meeting, which is usually held on the last Tuesday of every month.
• Remember to read carefully through the "Terms and Conditions of Hire", the “Health & Safety Policy” and “Hirer's Guide”, which include all necessary information to which you are required to comply.
• You will need to liaise with the Bookings Secretary during the week before your hire date to agree where and how to collect keys, etc.

If you have any questions, please get in touch.

Thank you.

Lawrence Dooley
Bookings Secretary
Ullenhall Village Hall

Tel: 07860 847095
[email protected]