To make a booking at Able:
Please note.
- Read the Terms and Conditions of Hire (Below).
- Go to the calendar page. Check availability. Click on New Booking and fill in the form.
Note: If you have any queries, please contact the Administrator at [email protected]
BOOKINGS:
All applications for hire of any facilities must be made on the official booking system. When commencing with a booking, you accept the Terms and Conditions set out below. Please therefore read these conditions carefully and please ask if you do not understand any of these conditions. If there is any doubt as to the meaning of any of the following the Able Management should be consulted.
CANCELLATIONS:
By Hirer: In case of cancellation by the Hirer, the hirer may be liable to pay Able the total hire charge.
By Able: The management reserves the right to close or prohibit the use of the facilities without giving any reason. In such cases the management’s liability shall be limited to refund of the hire charge.
PURPOSE OF HIRE
The Creative Space, ILS Suite and Kitchen are not a community hall, and have restrictions to their usage. They are intended for use to further the aims of Able and Nant Bran to increase wellbeing through creativity. Thus bookings should be related to the arts (including performance and graphic), to disability or to projects addressing disadvantage. Bookings for parties etc. will not generally be considered except where there is a strong link to one of the aims.
THE HIRER must be 21 years of age or over and shall not assign the benefit of the hiring to any other person.
HIRE CHARGES must be paid in full at the time of booking except for long term regular event bookings where payment will be according to terms agreed with the Treasurer. Post dated cheques will not be accepted under any circumstances.
SUPERVISION & ‘THE RESPONSIBLE PERSON’:
The HIRER shall, during the period of the hiring, be deemed to be the ‘RESPONSIBLE PERSON’ for:
The administration, organisation and overall supervision of the premises.
The protection of the fabric and the contents; their care and safety from damage however slight, or change of any sort.
The behaviour of all persons using the premises and surrounding area whatever their capacity.
The proper supervision of safe and considerate car parking arrangements, so as to avoid obstruction of the highway; including lowering, raising and securing the car park bollards before and after the event – unless directed otherwise.
The consideration of local residents in terms of safety and noise.
Ensuring that TWO or MORE responsible people are available to help supervise and, together with the hirer, are suitably qualified to supervise the group, especially when young children or under 18 year olds are present.
Ensuring that NO SMOKING is allowed anywhere inside the building or porch.
The proper supervision of the movement of tables and chairs to minimise risk of injury.
DRUNK AND DISORDERLY BEHAVIOUR AND SUPPLY OF ILLEGAL DRUGS
The Nant Bran premises are not licensed, and as such the Hirer shall be held responsible to ensure that:
In order to avoid disturbing people who live near the hall and to avoid violent or criminal behaviour, care shall be taken to avoid excessive consumption of alcohol.
Drunk and disorderly behaviour shall not be permitted either on the premises or in the immediate vicinity.
No illegal drugs may be brought onto the premises.
No alcohol in open vessels (e.g. glass, bottles cans, polycarbonate vessels) shall be allowed to be taken outside the premises at any time.
PUBLIC SAFETY
NUMBERS: The capacity of the different rooms varies according to proposed usage. Please discuss this when making your booking and we will agree safe limits.
The following practices MUST be followed by the Hirer in order to minimise risks:
Make sure that all emergency exit doors are clear and unlocked as soon as the hall is to be used and throughout the hiring.
Any electrical appliance brought into the premises and used there shall be safe, in good working order, used in a safe manner and have an UP TO DATE PAT TEST CERTIFICATE.
Do not allow children in the kitchen except under close supervision. Avoid overcrowding in the kitchen and do not allow running.
Report any evidence of damage or faults to equipment or to the building’s facilities to the Centre Manager or to any member of the Able Radio Staff.
Report every accident in the accident log book in the kitchen and to the Secretary.
FIRE: The Fire Brigade shall be called to ALL outbreaks of fire, however slight. Please evacuate the building and keep all your people together in one safe location at the muster point in the play park on the opposite side of the road. Please try to account for all persons present (Roll Call), this will greatly assist the Fire Brigade. All such incidents and full details thereof shall be given to the Centre Manager, the Secretary or any other member of the Able Management as soon as practically possible.
The Hirer should make themselves aware of the following:
The location and use of fire equipment.
The location of all escape routes and the need to keep them clear.
The method of operation of escape door fastenings.
That all fire exits are unlocked and panic bolts in good working order.
That all escape routes are free of obstruction and can be safely used.
That there is no obvious fire hazard on the premises.
OTHER EMERGENCIES:
If necessary evacuate the building; Contact a member of Able Staff.
NOISE:
Able values its reputation as a good neighbour, and it is therefore important that noise from the Nant Bran site is kept to a minimum. Reasonable levels of sound insulation are built into the Creative space, but it is the responsibility of the HIRER to ensure that noise levels detectable outside the building are no louder than a normal conversation. Should this not be the case hirers may be asked to leave early with no return of booking fee.
Additionally the Hirer shall ensure that -
The minimum of noise is made on arrival and departure, particularly late at night and early in the morning.
All doors and windows remain closed during periods of amplified entertainment apart from access and egress.
DAMAGE to the fabric or contents of the premises shall be reported to the Centre Manager immediately after the letting. The HIRER shall repay Able for all damage (Including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.
ACCIDENTS AND DANGEROUS INCIDENTS:
A first aid box is available in the kitchen for minor injuries. Door Code to Kitchen is C1208
For more serious injuries advice may be sought from NHS Direct – 0845 4647.
For emergencies- Dial 999 and give this address:
Nant Bran, Upper Cwmbran Road, NP44 1SN
It is strongly recommended that all users have their own mobile phones for emergencies.
It is the responsibility of the Hirer to ensure that all accidents or incidents, however minor, are recorded in the Accident/Incident log book located in the kitchen with the first aid equipment and the Able Management informed as soon as is practical.
UNAUTHORISED ITEMS:
Any special requirements – please contact the Centre Manager; no items are to be left behind after functions, any substantial items left will be placed outside in the car park.
The Hirer shall ensure that none of the following items are brought into the premises -
Illegal drugs, highly flammable substances, heating appliances, fireworks, animals (except guide or hearing dogs); and that no fireworks or smoke machines will be used at the hire event.
COLLECTIONS & LOTTERIES:
No collections, games of chance, sweepstakes or lotteries, nor any betting shall be conducted on the premises unless conducted as fundraising and with the agreement of the Able Management.
INSURANCE COVER:
Infringement of Copyright: The Hirer shall be responsible for all actions, costs, expenses, awards of damage etc relating to any claims following the unauthorised play, playing, performance or use of any records, audio tapes, video tapes, compact discs, mini discs, etc or the unauthorised use of any apparatus or equipment which happens during the period of hire of the hall. Able Radio holds a PRS and PPL license.
TV Licensing: Nant Bran does NOT have a TV licence. Television programmes cannot be watched or recorded as they are being shown on TV, using any device. The hirer is responsible for any fine resulting from any such activity.
Claims Following Death or Injury: The hirer will be responsible for all costs, expenses, settlements and awards of damages etc in respect of the death of or injury to any person arising out of or in connection with the use by the Hirer of the hall.
Claims about Property: The Hirer will be responsible for settling all claims including costs, expenses awards of damages etc relating to claims following damage to or the loss, theft, or removal of any property brought to or left in the hall
The Hirer should ensure that they hold appropriate insurance cover for the events that they organise. In particular it is strongly recommended that where hirer’s are directly responsible for supervising children on BOUNCY CASTLES or similar they should take out appropriate cover.
Able is insured against any claims arising out of their own negligence.
END OF HIRE:
The Hirer will ensure that –
Attendees are encouraged to respect residents of the area when leaving the building i.e. quietly
All areas of the hall and surrounds (i.e. car park area, footpaths etc) are left in a clean and tidy condition and any contents temporarily removed from their usual positions are properly replaced.
All chairs are neatly stacked away.
All electrical lights, sockets and fans are turned off.
All tables are cleaned and stacked away.
All spills are mopped up.
Any mess which cannot be cleared is notified
All windows, doors and shutters are locked.
All Internal doors are shut.
Premises are handed over to the facilitators for securing.
- Once you have made a booking and accepted the Terms and Conditions please contact Able Staff on 01633 960627 or email [email protected] to get the details on how to access the site and main building.
If you have any further questions, please get in touch.
Thank you.
Able Administrator
Tel: 01633 960627